REGULATIONS FOR INTERNATIONAL CONGRESSES
REGULATIONS FOR INTERNATIONAL CONGRESSES ON REGISTRATION LAW
Approved in the Extraordinary Assemblies held in Sao Paulo on 28 July 1975,
in Rome on 2 July 1981 and in Buenos Aires on 4 December 1981.
CALL TO MEETING
1º. International Congresses on Registration Law shall be called by CINDER a minimum of two years apart; the periodicity and date of such Congresses shall be set in view of circumstances.
ORGANISER
2º. The General Assembly of CINDER shall, during its regular meetings taking place at each International Congress, appoint the organiser, host country and year for the next Congress. The decision shall be announced at the plenary session ending the Congress.
3º. The Congress organiser appointment shall name a CINDER member. Only when no institution whatsoever that is a CINDER member is postulated may a non-member entity be entrusted with organising a Congress.
Should various CINDER members be postulated, those who shall not yet have been appointed to organise a Congress shall have preference.
CINDER shall attempt to alternate the location of Congresses among the different continents.
AGENDA
4º. The Agenda of each Congress shall be set by the General Assembly at least one year before the Congress is to be held.
To establish the Agenda, the Secretary General of CINDER shall consult the members and especially the organiser and shall subsequently submit a report with their proposals and the Secretary General’s opinion on that respect.
The choice of a subject shall be reserved for the organiser.
PARTICIPANTS
5º. All categories of CINDER members, the guests of the Secretariat General and the organiser, and all persons or institutions that meet the registration requirements may participate in International Congresses. The following shall be conditions for the admission of individuals:
- A university degree or legal or technical functions related with registration.
- Payment of the attendance fee.
AUTHORITIES
6º.
- It shall be the organiser’s task to propose persons to fill offices.
- The executive committee of each Congress shall also include a representative or spokesperson from each attending country to approve the appointment of authorities and to consider any unforeseen points of organisation.
- Notwithstanding the above, the organising institution may appoint authorities or honour committees.
DELIBERATIONS: NATURE
7º. In accordance with the nature of the Agenda, deliberations may take place in committees, which shall engage only in exposition or deliberation. In that case plenary sessions must be scheduled where the draft declarations or recommendations prepared by committees shall be presented for final approval.
SPEAKING RIGHTS AND VOTING RIGHTS
8º.
- Given the doctrinal nature of deliberations, should there be any opposition to the speeches that are presented, those speeches shall be submitted to a vote to determine what number of delegates support them. This procedure shall not imply the assignment of a higher legal or technical value to any speech.
- All participants hold the right to speak. Those who shall not have made use of that right shall precede in recognition.The chairperson of the Congress or the chairperson of the committee in question, as the case may be, may limit time on the floor for persons who fail to meet the requirements in article 3 d) of the CINDER Regulations.
- Votes shall be counted by countries.
- Motions shall be passed by a simple majority, save motions on points of order, motions of preference or motions to reconsider, which shall require a two-thirds vote. The chairperson shall cast the deciding vote in case of a draw.
MOTIONS
9º. Any proposition made by a delegation holding voting rights is a motion. There shall be motions on points of order, motions of preference and motions to reconsider:
a) Motions on points of order shall precede any other business and be submitted by the Chairman to a vote without debate. They may concern:
- Adjournment;
- Breaks;
- The close of debate;
- The opening of free debate;
- Calling upon the speaker to confine himself to the Agenda;
- Recommission or commission to another committee.
b) Any proposition whose purpose is to consider business on the Agenda before its scheduled time shall be a motion of preference.
c) Any motion whose purpose is to effect a general or special revision of an approved resolution shall be a motion to reconsider.
COMMITTEES
10º.
- The respective committees shall in turn appoint their own authorities, which shall include at least a Chairperson, Vice Chairperson and Secretary. The organiser shall be entitled to propose the person who is to act as Secretary.
- The Chairpersons of each committee shall report the results of their work to the Assembly for final consideration.
PLENARY SESSIONS
11º. The following procedure shall be followed in plenary sessions:
- Single reporting: Only adjustments of form may be made.
- Double reporting: Any voting shall be limited to the speeches prepared in committee, and those speeches can only be altered in matters of form or to prepare a new speech uniting preceding speeches or to avoid upholding divergent opinions.
TRANSLATION
12º. Deliberations must be translated simultaneously into at least the following languages: Spanish, English, French and Portuguese.
SPEECHES AND LISTS
13º. The presentation of lists, studies and speeches shall imply that the copyright is transferred to CINDER, which may expressly authorise the authors for free publication.
The organiser shall publish all lists, studies and speeches once, including the findings and deliberations of the Congress.
RESOURCES
14º. Congresses shall be funded with the attendance fees paid by the attending institutions and persons and other resources obtained by the organiser. The Secretariat General may contribute if need be in accordance with CINDER’s budgetary provisions.
Within sixty days of the conclusion of each International Congress the organiser must hand over the revenues, should a special fee per attendant have been set, in accordance with the terms of article 5.6 of the CINDER Regulations.3